You do not have to give us any personal information in order to browse our websites.
However, if you wish to subscribe to a service, book places at events, request further information, contact us, complete any surveys, or provide content for inclusion on our websites (e.g. blogs or other online forums) we will collect certain data, including personal data. The data we collect may include:
We may receive the above information directly from you or from your colleague or corporate contact who registers for a subscription or event on your behalf.
Please note that not all of the information we request is mandatory to provide you with the service. You are not required to provide any optional information.
Event filming and photography: We may photograph, film, broadcast or record our events in which case we may process information such as your voice, likeness and image if you are identifiable from such photograph, film, broadcast or recording.
Device and browsing data: In addition, we may automatically collect information about any website that you came from or are going to. We may also collect information about the pages of our website which you visit, the links you click on, IP addresses, the type of browser you use and the times you access our websites. This information will be used for our own internal and marketing purposes.
In accordance with data protection legislation, we will only process your personal data where we have a lawful basis for doing so. These bases are: (i) where it is necessary for the performance of a contract we have with you; (ii) where you have provided your consent; (iii) where it is necessary for us to comply with a legal obligation that we are subject to; or (iv) where it is in our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms.
The personal information we collect allows us to:
Events: Where you are attending an event organised by us we may share your name, job title and company with the other attendees of the event (including making this information available via the event app, on social media sites and/or in our event guide). Generally we will ask for your consent to share this information, but for some events, such as awards and round table events (and any other events which we inform you of) we rely on legitimate interests to share this information because it is a fundamental part of such events (for example, for table plans and networking purposes).
Where you register to attend certain seminars or presentations at our events in collaboration with or hosted by a third party, we may share your registration information with such third party (legitimate interests, of our hosts, so they know who has attended their events and so they can contact attendees about their products and services).
Event filming and photography: We process your personal data comprised in the film, photograph, broadcast or recording of the event so that we have a record of our events for our own internal purposes such as training (legitimate interests, of us, to train our staff and help us better understand how best to run future events), to create marketing content for our promotion of future events (legitimate interests, of us, to encourage eventual future sponsorship and attendance), to supplement editorial content on an event (legitimate interests, of us, to provide fuller and more engaging content). We may also share this with future sponsors (legitimate interests, of us, to show potential sponsors what the event is like and to encourage sponsorship) and existing sponsors and clients (legitimate interests, of us and our sponsors and clients, to share potential marketing material with our sponsors and clients so that they can promote their involvement in the event).
Sponsored webinars and whitepapers: Where you sign up for a sponsored webinar or to access sponsored content such as whitepapers, we share your sign-up details with that sponsor who may contact you (legitimate interests, of us, to enable us to offer our users premium business or technical content free of charge, and of our sponsors, to facilitate business-to-business relationships). If you do not wish for your details to be shared we usually offer an alternative means of accessing this content.
Job application: Where you apply for a job your application will be treated with good conscience. If you no longer want to make your CV and contact details available to our recruiters you can contact us at info@Smartie.be. In the other case we will keep your CV and contact details for 5 years in our files.
Other third party marketing: In addition to the circumstances set out above, we may share your registration information including name, job title and contact details with other third parties for marketing purposes, where you have provided consent for us to do so.
Service providers: We may employ the services of third party service providers to help us in certain areas, such as website hosting, call center operation and the operation of events. In some cases the third party may receive your personal data (legitimate interests, of us, for service efficiency and to benefit from third party expertise, and our customers so they experience a good quality of service). However, at all times, we will control and be responsible for the use of your personal data and we will endeavour to ensure that our service providers are bound by contractual obligations to only process your personal data in accordance with our instructions.
Aggregate information: As mentioned above, we may use aggregated information so we can administer and improve our website, analyse trends and gather broad demographic information. We will not pass this information to third parties.
Surveys: If you complete a survey, unless we inform you otherwise, your answers will be aggregated and anonymised for research and analysis purposes. However, if you choose to provide any information in your response to a survey which identifies you (e.g. name, job title), we may be able to identify you from this. If you choose to submit your email address to enter into any prize associated with the survey, this will be used to administer the prize only and will not be linked to your survey responses.
Administration of justice: We may occasionally be required by law, court order or governmental authority to disclose certain types of personal data (necessary to comply with a legal obligation, or for legitimate interests in connection with a legal claim against us). Examples of the type of situation where this would occur would be:
We process personal data about individuals who feature in our publications, including information we have researched from publically available sources (legitimate interests and for journalistic purposes).
We also use publically available sources to research prospective customers in order to send them marketing information about products and services relevant to them (legitimate interests, to grow our business).
In the event that the business is sold or integrated with another business, your details will be passed to the new owners of the business (legitimate interests).
Where we have told you that we will do so – such as during the registration process to our events – we may from time to time contact you by email, SMS, telephone or post about our products and services that may be of interest to you.
If at any point, you would like to opt-out of receiving such communications from us, or would like to change the channels that we use to contact you, please click on the unsubscribe link at the bottom of any emails you receive, or email us, stating your preferences, at info@Smartie.be .
Our site contains links to other websites over which we have no control. We are not responsible for privacy policies or practices of other websites to which you choose to link from this site. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your personal information.
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure. However, the Internet is an open system and we cannot guarantee that unauthorised third parties will never be able to defeat those measures or use your personal information for improper purposes.
Under certain circumstances, by law, you have the following rights in relation to your personal data:
These rights can be exercised by contacting us at info@Smartie.be. In order to protect you, we reserve the right to verify your identity before processing any such request.
If you are unsure about your rights you should contact your data protection supervisory authority.
If you contact us in relation to your rights we will do our best to accommodate your request or objection. Please note, however, that not all rights are absolute.
You may review, correct, update or change your personal information at any time by contacting us at info@Smartie.be
As a reminder, if you have any questions about this statement or your personal information, please contact us at info@Smartie.be
We use the following categories of cookies on our website:
These cookies are essential in order to enable you to move around the website and use its features. Without these cookies, services you have asked for cannot be provided.
These cookies collect anonymous information on how people use our website. For example, we may use Adobe Analytics cookies to help us understand how customers arrive at our site, browse or use our site and highlight areas where we can improve areas e.g. navigation. The data stored by these cookies never shows personal details from which your individual identity can be established.
These cookies remember choices you make e.g. which tool or service you are interested in. These can then be used to provide you with an experience more appropriate to your selections and to make the visits more tailored and pleasant. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
These cookies allow you to share what you’ve been doing on the website on social media such as Facebook and Twitter. These cookies are not within our control. Please refer to the respective privacy policies for how their cookies work.
If you want to delete any cookies that are already on your computer, please refer to the help and support area on your internet browser for instructions on how to locate the file or directory that stores cookies. More information about how to do this is given in the link above.
If you want to learn more about what targeting and advertising cookies are on your device (whether or not related to us) and how to disable them you can do so here.
Some of our web pages may contain electronic images known as Web beacons (sometimes known as clear gifs) that allow us to count users who have visited these pages. Web beacons collect only limited information which including a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. These beacons do not carry any personally identifiable information.
We may also use web beacons or similar technology to learn whether or not emails sent to you have been opened.